SOP Document Management Online System Implementation:
Achieving a Comprehensive Upgrade in Document Management
Upgrade of SOP
In the daily operations of the manufacturing industry, the retrieval and management of SOP (Standard Operating Procedure) documents are crucial. In the past, our SOP documents were mainly accessed through NAS (Network Attached Storage). While this method enabled centralized document management, it gradually revealed several significant issues during operations, such as inefficient file search, difficulty managing version updates, and confusion in user access to documents.
To resolve these issues, we have implemented an online system for SOP document management. This not only greatly simplifies the process of accessing SOP documents but also enhances the efficiency and security of document management through various intelligent features, achieving a comprehensive upgrade from NAS-based to digitalized SOP management.
Quick SOP Document Access: Direct Access from Work Orders
Production floor personnel no longer need to open the NAS and browse through numerous folders to search for target files. Now, they simply need to scan the work order in the PIS system, and the system will automatically retrieve and open the corresponding SOP document for that work order. This design optimizes the overall workflow, reduces a significant amount of manual search time, and effectively prevents operational errors caused by selecting the wrong document.
Enhancing Document Security and Access Control
The file access mechanism of the NAS system was too open, which led to the risk of documents being accidentally deleted or tampered with, causing operational mistakes. The online system has made comprehensive improvements in this area. The authority to add, modify, and manage documents is now granted only to document management personnel, and production floor staff no longer need to directly interact with the NAS.
Transparent Management of SOP Document History
Every SOP document retrieval, modification, and version update is thoroughly logged in the system. Whether reviewing past modifications or analyzing the root cause of production anomalies, managers can easily access comprehensive information.
The Future Vision Brought by the New SOP System
The introduction of the online SOP document management system is not just a technical upgrade; it represents a transformation in our way of working. Through the application of automation, digitalization, and intelligence, we have achieved a leap forward in document management efficiency, quality, and security.
In the future, as demand increases and technology continues to advance, we plan to continuously optimize the system’s functionality, making SOP document management even more flexible and convenient.